Commercial EstatesDevelogic Property & facility managementmodule is a complete software for companies aimed at building and/or leasing commercial and office premises. This solution allows to deal with a whole process connected with Property & facility managementmanagement and it is fully integrated with other Develogic system modules (eg. linking with any Develogic Workflow process, such as reporting the faults, attribution of cost invoice with acceptance by property manager, control department or accountancy, as well as adding payment register, etc.).
Module uses one data base. It means that when a cost invoice is introduced (eg. for security services), it can be easily assigned not only to a building, but also to tenants, types of premises (office, retail, catering) etc. Generation of invoices works similarly. Such a solution provides an instant access to reports on, eg. a total income from office sector in a building, income from leasing (eg. excluding media cost); it is also possible to analise the cost of media and track budget plan deviation.
Module supports a number of processes, starting with planning, designing, implementation, investment commercialisation, through premises management and finishing with technical service.
This functionality aims at supporting commercialisation department in terms of providing service connected with commercialisation, marketing, as well as property sale and rental. This solution enables to deal with a commercialisation process of both, in-company projects and external projects – for invetors, developers, etc. The module allows to manage the process of marketing strategy preparation and implementation, using searching process (analysis of rental conditions, preparing individual retal offer and interior design),matching tenants with preliminary agreements and signing rental agreements.
This functionality provides building managers with a controlling tool including managed areas (office and retail) and rental agreements (available area). The solution provides an instant and intuitive acces to all important settings and notes connected with a particular area, gives posibility to create tenants' lists togheter with rented areas and access to agreements' data base. Such information is crutially important for both, effectiveness of everyday work and monthly generation of rental invoices.
This functionality provides with both, operational and financial management of all objects within Develogic module. The module supports a user in terms of budgeting and settlement of retail and/or office areas, which provides ongoing monitoring of key indicators, control over expenses, automatic settlement of tenants and plan deviation analysis.
Module enables reporting on real and planned incomes and costs; it also automatise the whole process of agreements' settlement by using serial invoicing, automatic rent calculation based on agreement and tenant's monthly turnover, etc.
Functionality allows to register all the reported breakdowns and faults in a special system for managing them.The module provides the manager with a tracking system of rectification service, including reporting person, as well as information on rectification company. Moreover, the functionality improves workflow and information flow, in emergency situations it provides an access to all documents (electronic archieve). Additionally, the module supports a user in planning and supervising all services.
Using Develogic Property & facility managementallows to minimalise the risk connected with premises' maintenance, which is cost-effective for both, the owner and tenants.
The functionality is dedicated to people who deal with management of property documents (projects, permissions, administrative decisions, agreements, technical documentation of devices). The solution enables defining documents' list and assign certain tasks to a given document (case) at the same time. Additionally, the module allows to set deadlines, reminder date, tasks as well as people responsible for dealing with them.
This tool supports tracking changes of documents (including various versions) and simplifies communication within a project (the more complex a project is, the more important documents' management becomes).
Instant access using any device equipped with internet browser improves the communication with cooperators, technical department and suppliers.
Moreover, within the module, there if a functionality of Repository of Documents and Applications, which is a central data base of decuments connected with premises.